INDEPENDENT FINANCIAL AUDIT SERVICES for Montana nonprofit

The Rural Behavioral Health Institute invites qualified parties to submit a proposal for the preparation of its yearly audited financial statements and related filings for a three-year period beginning with the 2022 fiscal year ending December 31, 2022. Our organization does not require a federal single audit.

The audit of our financial statements must be performed in accordance with generally accepted auditing standards. We are looking for a review of our finances for FY2022. We are open to a review of our finances for FY2022 with full audits in subsequent years.

The Rural Behavioral Health Institute (RBHI) is a Montana 501(c)(3) public charity, established in 2020. Its mission is to reduce suicide among youth living in rural areas of the US. RBHI works with schools to provide digital, universal mental health screening coupled with same-day mental health care in school settings (Screening Linked to Care, SLTC). RBHI works primarily in Montana but expects to expand to other states in the next three years.

RBHI has delivered the SLTC intervention to over 2,400 students in 2022 with funding from grants and contracts. RBHI is growing rapidly. RBHI has state funding from Montana Department of Public Health Human Services, multiple foundations, and private donors. RBHI’s accounting and administrative work is performed remotely, using Quickbooks Online as its primary platform. The annual revenue for 2021 was $363,000 and will be (approx) $900,000 in 2022. Revenue sources are private donations, foundation grants, and state contracts.

OUR NONPROFIT requires the following services: 1.  Annual financial statement audit (or review for FY2022). 2.  Preparation of IRS form 990 (and extension request if needed) 3.  Preparation of Charitable Organization Annual Report for the Montana Secretary of State 4.  Management letter

This will be the organization’s first independent review and there can be some flexibility in deadlines and timing of field work. We will require a meeting of the auditors and selected board and staff members be held to discuss a draft version of the financial statements and that the auditors perform a brief presentation to the full board.

All proposals must include:   •  Evidence of the firm’s qualifications to provide the above services;   •   Background and experience in auditing nonprofit clients;   •   The size and organizational structure of the auditor’s firm;   •   Statement of the firm’s understanding of work to be performed, including tax and non-audit services;   •   A proposed timeline for fieldwork and final reporting;   •   Proposed fee structure for each of the three years of the proposal period, including whatever guarantees can be given regarding increases in future years, and the maximum fee that would be charged;   •  Describe your billing rates and procedures for technical questions that may come up during the year, or whether these occasional services are covered in the proposed fee structure;   •   References and contact information from at least three comparable nonprofit audit clients.

Inquiries and proposals should be sent via email to: Janet Lindow Executive Director Rural Behavioral Health Institute jlindow@rbhi.org 406-317-5525

Proposals will be reviewed on a rolling basis.

If you have any questions or would like further clarification of any aspect of this request for bid, please don’t hesitate to reach out. We look forward to receiving your proposal.